Own your workspace. Run your business. 
mail.whilesmart.com
Self-hosted email for your organisation. No third-party access to your communications.
01
Self-host or cloudWhileSmart Desk
Your AI-native workspace.
Mail, Docs, Calendar, Chat, and Mindpad, with AI assistants working inside them. On your servers or our cloud.
Read more02
Self-host or cloudWhileSmart Business
Your business hub.
Invoicing, collections, payouts, and automations. Multi-currency, built on Pay rails.
Read more03
HostedWhileSmart Pay
Payments rails for Africa.
Sales pages, checkout, digital delivery, and service orders.
Read more01 / Desk
WhileSmart Desk
Your AI-native workspace. Your servers or our cloud.
Mail, Docs, Calendar, Chat, and Mindpad on one account. The AI assistants you already use connect through MCP and work inside it, and nothing is sent or deleted until a person approves it.
Like Google Workspace or Microsoft 365, except you own it: run it on your own servers or our managed cloud, control your data, and pay no per-user fees at scale. WhileSmart handles updates, security patches, and the engineering work of keeping everything running.
What's in Desk
Six apps and one account system.
Calendar
calendar.whilesmart.com
Self-hosted events and scheduling. Your organisation's calendar stays on your infrastructure.
Docs
docs.whilesmart.com
Documents and files your assistant can find, read, and update when you allow it.
Mindpad
mindpad.whilesmart.com
Your second brain, beautifully organised. Capture notes, ideas, and collaborate in real time.
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Chat
chat.whilesmart.com
Conversations beside the people and work they belong to.
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Moments
moments.whilesmart.com
Capture and share the experiences worth keeping.
Desk vs the rest
A direct comparison.
The dimensions that matter most to enterprise and government buyers.
| WhileSmart Desk | Google Workspace | Microsoft 365 | |
|---|---|---|---|
| Data location | Your servers | Google's servers | Microsoft's servers |
| Data sovereignty | Full control | Subject to US law | Subject to US law |
| Per-user fees | None at scale | $6 to $18 per user/mo | $6 to $22 per user/mo |
| Source auditability | Full source access | Closed source | Closed source |
| Deployment control | You choose where and how | No control | Limited (GCC) |
| AI integration | Private, on your infra | Google's models, their servers | Copilot, their servers |
| Vendor lock-in | None: you own everything | High | High |
| Offline / air-gapped | Supported | Not possible | Limited |
02 / Business
WhileSmart Business
Your business hub. Your servers or our cloud.
One product for invoicing, collections, payouts, and automations. Built for African SMBs that need their core operations in one place, multi-currency from day one. Run it hosted by us or on your own servers.
Business runs on WhileSmart Pay rails: every collection and payout flows through Pay's PCI DSS Level 1 infrastructure.
Invoicing
Professional invoices with payment links, recurring billing, and multi-currency.
Collections
Accept Mobile Money, cards, and bank transfers through a single dashboard.
Payouts
Pay salaries, contractors, and vendors. One-off or recurring schedules.
Automations
Eight built-in triggers with conditional logic. No-code workflow builder.
Webhooks
Signed inbound and outbound webhooks with automatic retries and event history.
Multi-currency
XAF, NGN, KES, GHS, ZAR, USD, and EUR out of the box.
Digital products
Sell downloads and deliver private buyer links after payment.
Services
Offer fixed-price work and manage buyer requirements and fulfilment.
Sales pages
Present your offer with a description, images, price, and answers to buyer questions.
Checkout
Each purchase creates an order with a clear price and deliverables.
Verification
Submit your details and documents through a secure guided workflow.
Payouts
Choose from the supported payout destinations available to your account.
03 / Pay
WhileSmart Pay
Turn your work into an online offer.
Sell downloadable products or fixed-price services through a dedicated sales page. Manage checkout, delivery, and orders in one place.
General payment collection through links and integrations is a separate capability for eligible verified accounts. Available payout destinations depend on the configured providers.
FAQ
Frequently asked questions.
Get started
Pick a product. Talk to a real engineer.
Every enquiry receives a human response within 24 hours.